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Community Event Grants
The City of Saratoga recognizes the value of community events and their role in bringing residents together, building community, and establishing an identity for the City. Consequently, the City has established a process by which event organizers can seek funding to support coordination of community events in Saratoga. Events must be held in the City of Saratoga and be open to the public to be considered for funding. Applicants should demonstrate the ability to produce a well-planned and safe event, including the ability to effectively manage costs, attract event attendees, and obtain necessary permits, clearances, insurances, and event authorizations in a timely manner.
Grant funding may be used for:
Saratoga-based non-profit organizations holding events in Saratoga will be given first priority. Non-profit organizations coordinating events in Saratoga will be given second priority. Organizations that have previously coordinated events in Saratoga will be given preference over organizations that have not.
The application period is open from January to March every year. To be considered for funding, the Grant Application (PDF) must be submitted to the Saratoga City Manager's Office before the March deadline. Applications may be dropped off in person, faxed, mailed, or emailed. For more information, please contact Administrative Analyst, Lauren Pettipiece.
All event organizers who receive funding through the Community Event Grant Program and Street Closure Grant Program must obtain event liability insurance coverage in the amount of at least $1 million. The insurance coverage will name the City of Saratoga, its officers, officials, employees, agents and volunteers as additional insured. Event organizers must provide a "Certificate of Insurance" with "Additional Insured Endorsement" to the City prior to holding the event.
The Saratoga City Council also sets aside funding to help a local organization pay for the cost of closing down Big Basin Way for a community event. This Street Closure Grant is separate from the Community Event Grant and is awarded to only one organization. Each year, this grant has been awarded to the Saratoga Chamber of Commerce for the Classic Car Show. Additionally, funding was allocated for Saratoga's 60th anniversary parade in 2016 through 2017. This year, the City Council has reserved the Street Closure Grant funding for the Chamber of Commerce.
Grant Funding
Grant funding may be used for:
- City-related fees (such as park rental or permit costs)
- Contract services
- Event materials
- Permits
- Supplies
Non-Profits
Saratoga-based non-profit organizations holding events in Saratoga will be given first priority. Non-profit organizations coordinating events in Saratoga will be given second priority. Organizations that have previously coordinated events in Saratoga will be given preference over organizations that have not.
Application Process
The application period is open from January to March every year. To be considered for funding, the Grant Application (PDF) must be submitted to the Saratoga City Manager's Office before the March deadline. Applications may be dropped off in person, faxed, mailed, or emailed. For more information, please contact Administrative Analyst, Lauren Pettipiece.
Insurance Coverage
All event organizers who receive funding through the Community Event Grant Program and Street Closure Grant Program must obtain event liability insurance coverage in the amount of at least $1 million. The insurance coverage will name the City of Saratoga, its officers, officials, employees, agents and volunteers as additional insured. Event organizers must provide a "Certificate of Insurance" with "Additional Insured Endorsement" to the City prior to holding the event.
Street Closure Grant
The Saratoga City Council also sets aside funding to help a local organization pay for the cost of closing down Big Basin Way for a community event. This Street Closure Grant is separate from the Community Event Grant and is awarded to only one organization. Each year, this grant has been awarded to the Saratoga Chamber of Commerce for the Classic Car Show. Additionally, funding was allocated for Saratoga's 60th anniversary parade in 2016 through 2017. This year, the City Council has reserved the Street Closure Grant funding for the Chamber of Commerce.